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Public Records Requests

The City Clerk’s office maintains various records that are available for public inspection and copying including Ordinances, Resolutions, Meeting Minutes of the City Council, Boards & Commissions, and Agreements and Contracts. As the Public Records Officer, the City Clerk also coordinates records requests for Building, Community Development, Engineering, and Finance documents. The City Clerk’s office is located at Mukilteo City Hall.

For your convenience, use our online Public Records Request form.    If you prefer to complete a paper form, click on this link to download a PDF.  For questions about the process, please contact us at the following:

Phone: 425.263.8005
Fax: 425.290.1013
Email: Clerk’s Office

The Mukilteo Police Department retains copies of criminal and police records. For more information, contact their records division at 425.263.8100.

The Mukilteo Fire Department retains copies of Incident Reports and Fire Inspection reports. For more information, contact their records division at 425.263.8150.


PUBLIC RECORDS DISCLOSURE POLICY (MMC 2.84) (by clicking on this link, a new window will open in your browser)

Form of Request
All persons desiring to inspect or receive a copy of any public record of the City must make their request to the City Clerk, or designee, on forms specified by the City Clerk.

Response or denial for request
Within five (5) business days of receiving a written public records request, the City will respond by either:

  • Providing the record; or
  • Providing an internet address and link on the city’s website to the specific records requested. If the requestor notifies the city that he or she cannot access the records through the internet, the City will then provide access to copies or allow the requestor to view the records using a City computer; or
  • Acknowledging that the City has received the request and providing a reasonable estimate of the time the City will require to respond to the request; or
  • Denying the public records request. Denials must be accompanied by a written statement of specific reasons for denial.

Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or disclosure.

Additional time required to respond to a request may be based on the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request.

No request for identifiable public records shall be denied solely on the basis that the request is overbroad. The City may ask the requestor to clarify what information the requester is seeking. If the requester fails to clarify the request, the City need not respond to it.

Records exempt from disclosure
Certain information listed in Chapter RCW 42.56 (a new window will open in your browser) is exempt from disclosure. Additional exemptions are found throughout state statutes that may potentially affect records the City holds. Municipal Research and Services Center (MRSC) of Washington has provided a list of Exemption and Prohibition Statutes not listed in Chapter 45.26 RCW in its publication entitled Public Records Act Report 61 Revised (November 2009) – Appendix C: Exemption List. This list is provided for informational purposes only and “failure to list an exemption shall not affect the efficacy of any exemption.” RCW 42.56.070(2).

Fees
A fee of $.15 is charged per page or as otherwise provided for in the current Fees & Charges.

The City may require a deposit in an amount not to exceed ten percent of the estimated cost of providing copies for a request. If public records are made available on a partial or installment basis, the applicable fees shall be due and payable for each part of the request as provided. If an installment of a records request is not claimed or reviewed, the City shall not be obligated to fulfill the balance of the request.

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