City of Mukilteo’s Large Special Event Criteria:
- Events expecting more than 100 people gathering in a park or other public place
- Events expecting to have a substantial impact on such park or other public place
- Events that will be charging an entry fee, using sponsors or will rent booths
- Events held on public streets, sidewalks, walkways or other areas that interfere with regular vehicular or pedestrian traffic or require the use of City Services
- Filming or photo shoots that require closed sets or have a crew of more than 5 people
Learn about our Large Special Event Guidelines
You can apply for a special event permit online using the Large Special Event Application
SPECIAL EVENT REQUIREMENTS
All or part of these elements may be required of your event. Upon review of your event, a check list will be given to you outlining specific requirements for your event.
♦ Pre-Event Coordination – submit a completed large special event application and submit all necessary pre-event information and documentation including any communications with City staff and other affected agencies and meet all event requirements and criteria in a timely manner.
♦ Insurance – See Exhibit “A” in the Large Special Event Guidelines link (see the left side of this page) for insurance requirements.
♦ Documentation of volunteer event staff – provide information of organization or group providing volunteer services (individuals providing traffic control/monitoring and life guarding services must be over 18 years of age). This information needs to include the main contact’s name, address and phone number, the number of volunteers expected to be at the event and where they will be stationed. Documentation must be received no later than 2 weeks prior to the event.
♦ Transportation/Parking Plan – provide written plan for handling event parking for participants and spectators, and show any documentation pertaining to arrangements made with any transportation agencies such as Sound Transit, DOT and City of Mukilteo that may be impacted by traffic reroutes and/or delays due to street closures. Contact names and numbers must be provided to the City of Mukilteo. These agencies will be contacted at the conclusion of the event for evaluation purposes. Documentation must be received no later than 2 weeks prior to the event. NOTE: Some events will require that guests pay for parking.
♦ Impacts to residents/neighborhoods, businesses, Sound Transit, DOT and other agencies – provide proof of any communications, letters, flyers, signage, news releases or newspaper ads informing these parties of the event and any impacts (traffic volumes, parking, detours, delays, etc.) that may affect them. This communication should be completed 4 weeks prior to the event.
♦ Traffic Control Plan – provide detailed plan of traffic control with map showing placement of traffic monitors and public safety officers in critical areas. This plan needs to include an “Emergency Services Plan” (First Aid and Medical Assistance) showing a site diagram of the event for emergency access routes and a plan to mitigate fire and emergency medical emergencies. Volunteers must be over 18 years of age.
♦ Water Safety Plan – a detailed water safety plan must be submitted for the swim portion of an event (i.e., triathlons) with any corrective measures outlined in plan as required by the City of Mukilteo.
♦ Concert Requirements – must provide a promotional CD or cassette music tape for screening, adhere to City Noise Ordinance, and subject to post event evaluation.
♦ Barricades, Traffic Control Devices, Portable Toilets, Garbage Receptacles and Removal – must provide documentation in the form of a work order or an invoice that these equipment needs/services have been arranged by the event organizer. The City of Mukilteo does not provide any equipment rentals or staff to place any equipment in event locations. These expenses are the responsibility of the event organizer.
♦ Security and Crowd Control – any City requirements for uniformed public safety officers and/or other City staff will be determined and must be arranged by the event organizer. This additional cost is the responsibility of the event organizer.