Facility Rental FAQs

ABOUT ROSEHILL & RESERVATIONS  ¦  ROSEHILL EVENTS  ¦   FEES, PERMITS & INSURANCE  ¦   CATERING & FOOD  ¦   ALCOHOL POLICIES


ABOUT ROSEHILL & RESERVATIONS

Q: What hours is the Rosehill Community Center open? What hours can I rent rooms?

A: The Rosehill Community Center is to be open and staffed during the following hours:

Monday – Friday:  6:30 am – 9:00 pm (extended rental hours until 12:00 midnight for Fridays only)
Saturday:  8:00 am – 9:00 pm (extended rental hours until 12:00 midnight)
Sunday:  9:00 am – 4:00 pm (available for rentals until 10:00pm)

At no time shall rental functions occur past 9:00 pm (Monday through Thursday) or 12:00 midnight (Friday, Saturday) or 10:00pm (Sunday).

Q: Can I check room availability online?

A: No. You will need to call the Rosehill Community Center at 425.263.8180 or send an email to recreation@mukilteowa.gov to check availability.

Q: How many people can the Point Elliott Room accommodate?

A: The Point Elliott Room can accommodate up to 216 guests seated at 60” round tables or up to 350 auditorium- style.

Q: How far in advance can I reserve the Point Elliott Room at the Rosehill Community Center? Classrooms?

A: The lottery process for renting the Point Elliott Room will be as follows: The lottery will be held the 1st Wednesday of each month for all dates in that month in the following year. The lottery will be held in the evening at 6:30pm at the front desk at Rosehill Community Center, 304 Lincoln Avenue, Mukilteo, WA, 98275. Applicants must come prepared to submit an application and make payment. Only one person from each rental party may draw a number. We will start the bookings with the lowest number drawn. Dates not booked at the time of the lottery become available to book one year to the date.

  • Classroom Reservation
    Rental reservations begin 3rd Wednesday of February for April – August dates
    Rental reservations begin 3rd Wednesday  of July for September – March dates
  • No tentative dates will be held.
  • The person signing the contract must pay at a minimum the security/damage deposit, and provide the banquet permit and liability insurance.

Q: Is there any reason the Rosehill Community Center might cancel my reservation?

A: It is very unlikely that your reservation will be cancelled by Rosehill Community Center staff. If we do have to cancel it, your deposit and any rental fees paid will be refunded. However, reservations may be denied or revoked when an applicant has made any misrepresentation or failed to disclose any pertinent information in connection with the Rosehill Facility Use Application.

Q: What if I need to cancel my reservation at Rosehill Community Center? Will I get a refund? What if I need to make a date change? Is there a penalty for a date change?

A: Please refer to the cancellation/date change policies listed in your rental packet.

Q: Is the public allowed in the building when I’m holding an event at Rosehill Community Center?

A: If your event is during normal operating hours, then yes, the public may be in the building. However, the room(s) you rent will be just for your guests – the general public will not be allowed to walk through or use your rented space. If your event is after hours, the public will not be allowed in the building.

Q: What equipment comes with my rental?

A: Rental of Rosehill Community Center rooms includes tables, chairs, sound system (Point Elliott Room only) and window coverings.

Q: How old must I be to rent a room at Rosehill Community Center?

A: All rental applicants must be 21 years of age or older and must be present during the entire rental use of the facility. The person signing the Rosehill Facility Use Application and the Rental Contract will be considered the responsible party in case of damage, theft or disturbance during rental facility use.

Q: Is the Rosehill Community Center open on holidays?

A: The Rosehill Community Center is NOT available for rent on the following days:

  • New Year’s Day (January 1)
  • Martin Luther King, Jr. Day (3rd Monday in January)
  • Presidents’ Day (3rd Monday in February)
  • Easter Sunday
  • Memorial Day (last Monday in May)
  • Independence Day (July 4)
  • Labor Day (1st Monday in September)
  • Veterans’ Day (November 12)
  • Thanksgiving Day holiday (4th Thursday & Friday in November)
  • Christmas Day (December 25)

The Rosehill Community Center is not available for extra hour rentals on Christmas Eve or New Year’s Eve, and traditionally closes early both days.

Q: Is there an outside courtyard, deck or garden area? View of the water?

A: At Rosehill Community Center, most of the rooms have beautiful views of the water. There is an outside deck included in the rental of the Point Elliott room.

Q: Is parking available?

A: Yes, there are two parking lots adjacent to Rosehill Community Center. Parking is free and is first-come first-serve.

Q: How do I find Rosehill Community Center?

A: We are conveniently located about 30 minutes north of Seattle, just off Interstate 5.  Driving Directions.

Q: Is Rosehill Community Center ADA accessible?

A. Yes, the entire facility is ADA accessible.

Q: Can I use the plaza or lawn areas for my wedding or reception?

A:  For an additional fee, the plaza and lawn areas are available for ceremonies ONLY.  There is no food, no beverages and no alcohol allowed in the outdoor spaces. Please request an Outdoor Rental Packet for complete information.

ROSEHILL EVENTS

Q: Can I arrive early or the night before to set up my event?

A: Set up time must be part of the contracted event time. If you wish to come in early or the night before, you are welcome to rent the space, based on availability. Arriving earlier than your contracted start time will not be allowed.

Q: Our event is for children and teens. Do we need to have adults at the event?

A: Rosehill Community Center staff reserve the right to require chaperones and/or security. All minors must have adequate adult supervision as determined by Rosehill staff.

Q: We are renting the Point Elliott Room for a large event. If other rooms are vacant during our event, may we use them?

A: Rental of the Point Elliott Room includes use of the Kitchen, Stage, Blue Room, Green Room, Props Room, and deck.  If you also want to use the classrooms, you must rent them separately – their use is not included in your rental contract. The Game Room and the Rosehill Room are open public areas and are closed for use when the building is closed to the public.

Q: We are holding an adult-only performance event. Are there any limitations?

A: Whether live or recorded, performers’ conduct and performance content must be appropriate for families and general audiences. Profane, lewd, indecent or slanderous conduct or content is unacceptable.

Q: Can I decorate the rooms I’m renting at Rosehill Community Center?

A: Only freestanding floor and table decorations are permitted. Affixing anything to ceiling, walls, lights, doors, columns or windows is not allowed. Any equipment brought in by the renter must be pre-approved by the Rosehill staff.

Q: Is smoking allowed at Rosehill Community Center?

A: Smoking is not permitted anywhere at the Rosehill Community Center or within 25 feet of any door, window, vent, or passage way. (Reference Chapter 70.160 RCW: Smoking In Public Places).

Q: Can I have the flowers/cake/rentals delivered ahead of time? Can I leave them for pick-up the next day/business day?

A: All rentals and deliveries should be coordinated with Rosehill Community Center staff. Generally all items must be delivered and picked-up on the same day as the event.

Q:  Can we throw rice, birdseed, confetti, etc.?

A: No. Rice, confetti, birdseed, glitter, silly string or petals whether real or fake or any other article that creates debris is prohibited. Bubbles are permitted outside the building only. Check with Rosehill staff before purchasing.

FEES, PERMITS & INSURANCE

Q. What forms of payment may I use?

A: Fees may be made using cash, check, money orders, VISA, MasterCard, or American Express.

Q: When do I have to pay for my rental?

A: For the Point Elliott room the security deposit and 50% of the hourly rental fee is due at the time of booking, final payment is due 90 days prior to rental date. For classroom rentals, deposit and payment in full is due at time of booking.

Q: What is the charge if my event runs over the contracted hours?

A: Overtime fees for staff and facility use will be billed at twice the regular hourly rate with a minimum charge of one (1) hour.

Q: Our event might end earlier than planned. Can we get a refund if we leave early?

A: No, rental fees will not be returned to renters leaving early.

Q: Who qualifies for a non-profit rate?

A: Any 501(c)3 non-profit entity and government agencies qualify for the non-profit rate.

Q: Do you require event insurance? What does this involve? When must I provide a copy of the completed insurance?

A: Insurance may be required depending on the size of the event and whether alcohol will be served. For Rosehill Community Center rentals, please see the Event Insurance Information sheet.

Q: If we are charging admission and/or opening our event to the public, must I submit any paperwork to the Rosehill Community Center?

A: Yes, if your event charges an admission fee or is open to the public you will need event insurance. Please see the Event Insurance Information sheet.

CATERING & FOOD

Q: What are your catering rules and regulations? Can we provide our own food? Can we have a potluck?

A: You are welcome to bring your own food, have a potluck, or have a caterer of your choice. The Kitchen is not a commercial kitchen but it does include ovens, stove, refrigerators, freezers, and a commercial dishwashing system. We suggest that you bring prepared food and use the Kitchen for warming, service preparation, and dishwashing.

Q:  Do you provide the linens, dishes, serving pieces, etc. for rentals at Rosehill Community Center?

A: We do not provide these items but they can be procured through your caterer or rental company.

Q: When do you accept deliveries?

A: Deliveries can be made at the start time of your contract. Depending on availability, we may be able to accept deliveries earlier than your start time. Please contact the Rosehill Community Center at 425.263.8180. All items must be removed by the end of your event.

Q: Who will set up my tables and chairs? Who will take down the tables and chairs and clean up after the event?

A: The set up of tables and chairs, takedown of tables and chairs, and cleaning of the room after the event are the responsibility of the renter. You must perform these tasks during your contracted rental hours and you must leave the room the way you found it. You will not be allowed into your rental space until the contracted start time.

Q: Our event is going to end very late at night. May we come back the next day to clean up?

A: When booking your event, you must include enough time for delivery of equipment, food, and supplies, for set up and decorating, and for clean up. No next day clean up is allowed. Cleaning supplies are provided.

Q: Can we use barbecue grills or propane tanks to cook food for our event?

A: Barbecue cooking and propane tanks are not permitted at Rosehill Community Center.

ALCOHOL POLICIES

Q: Is alcohol service allowed at the Rosehill Community Center?

A: Yes, beer, wine, and champagne may be served in your rental space, hard liquor is not allowed.  Insurance, banquet permit or special occasion license is also required.

Q:  When and where can alcohol be distributed at Rosehill Community Center?

A: Service is allowed during your rented event hours. Alcohol service must end 1.5 hour prior to your contractual end time, when renting the Point Elliott Room. For example, an event ending at 12 midnight will do last call at 10:30 pm. When renting the classrooms, alcohol service must end 1.0 hour prior to your contractual end time. All alcohol must be consumed within your rented rooms and decks – it is not allowed in the hallways or lobbies. The serving of alcohol must take place inside the rental room, not on the patio, deck, plaza, or lobbies. Keg coolers, other coolers or containers of alcoholic beverages are not allowed on the patio, deck, plaza, or lobbies.

 

File: https://mukilteowa.gov/wp-content/uploads/2015/02/Event-Insurance-Information.pdf
Link: https://mukilteowa.gov/departments/recreation/facilities-and-rentals/room-rental-faqs/event-insurance-information-2/
File: https://mukilteowa.gov/wp-content/uploads/2015/02/Event-Insurance-Information.pdf
Link: https://mukilteowa.gov/departments/recreation/facilities-and-rentals/room-rental-faqs/event-insurance-information-2/
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