Home » Community Support Grants

Community Support Grants

To apply, please fill out the application through the following link: APPLICATION (English)

Email execadmin@mukilteowa.gov for assistance for the visually impaired.

이 신청서를 작성할 수 있는 PDF 버전은 영어로만 가능합니다. 도움이 필요하시면 execadmin@mukilteowa.gov 로 연락주세요.
La única parte por completar de la versión PDF de la solicitud es la versión en inglés. Contáctenos a execadmin@mukilteowa.gov para más asistencia.
Единственная заполняемая версия заявки в формате PDF – это английская версия. Свяжитесь с нами по адресу execadmin@mukilteowa.gov  для получения помощи.
Phiên bản PDF của đơn đăng ký có thể điền duy nhất là phiên bản tiếng Anh. Liên hệ với chúng tôi tại execadmin@mukilteowa.gov để được hỗ trợ.

Purpose

The purpose of the City of Mukilteo Community Support Grants is to support projects that promote community-based organizations within the City.  Funding is awarded to groups who promote economic development with special events and other activities that enhance the general well being of the  community.

Eligibility of projects is defined broadly to encourage wide participation and innovative proposals.  The City of Mukilteo’s Executive Department administers this program on behalf of the City.  Please call 425.263.8018 or email execadmin@mukilteowa.gov for assistance.

Eligibility

We welcome applications from public, private, and non-profit entities with the demonstrated capacity to accomplish their proposed projects.  This includes registered non-profit agencies such as volunteer groups, neighborhood groups, educational organizations, public agencies, and the Chamber of Commerce.  With limited exceptions, organizations must be based in Mukilteo.  Those organizations not based within City limits must demonstrate, to the City’s satisfaction, the benefits and necessity of the service provided to the community of Mukilteo.

2020 Community Grant Awards

  • Mukilteo Community Orchestra: Lincoln Portrait — $2,000
  • Mukilteo Police Foundation: Holidays with Heroes — $1,500
  • Mukilteo Police Foundation: Police Activities League — $1,000
  • Mukilteo Firefighters Benevolent Fund: Annual Egg Hunt — $1,000
  • Work Force Development Center: From At-Risk to Aerospace Assembly Mechanic — $750
  • Mukilteo Community Garden: Bed Repairs/Greenhouse Retaining Wall Upgrade — $1750
  • Mukilteo Seniors Association: Osher Lifelong Learning Institute & Monthly Newsletter Expenses — $2000

Additional Project/Application Requirements

  • Reimbursement: Project proponents must understand that the City’s support for funded projects is provided on a reimbursement basis, i.e., no funds can be advanced in support of a project. Sponsors must first incur costs and then bill the City for reimbursement under contract guidelines.
  • Contract: Each project selected for funding will be required to enter into a contractual agreement with the City. The contract will cover such areas as definition of the project goals, definition of eligible costs, specification of payment procedures, limits of City liability, and other usual and customary requirements.
  • Monitoring and Reporting: As a contractual condition, each funded project will be monitored for progress and consistency with original goals. City staff will be available for questions and assistance as needed throughout the process. The sponsor will be required to submit a final report at the end of the project. If you received a grant last year, you must have submitted all of your final reports to be considered this year.
  • Contact person: Each project proponent will designate a primary individual as the contact for the project. During the life of a funded project, this individual will be the principal representative in dealings with the City.

Selection Process

City staff will be available to provide assistance as applicants prepare their requests.  When the solicitation period closes, City staff will review applications for completeness and eligibility using the criteria described below.

Interviews will scheduled for qualifying applicants to present their project to the Community Support Grants Committee, who will then evaluate the applications and make funding recommendations to the City Council.  The City Council makes the final decision on project approval and funding levels.  Staff will then consult with sponsors of approved projects to develop contacts and scopes of work.  When the sponsors and the City sign the Agreements, staff will notify sponsors to proceed.

The project approval process requires two key steps:

  1. Council’s approval of the projects, and
  2. Execution of the Funding Agreement.

 

Eligibility Criteria

Eligibility: Is the project presented eligible?  If not, can it be easily adjusted to qualify or are there individual eligible elements that could be funded?

Duration: Can the project be completed by December 31?

Economic Development: Does the project meet the basic requirements for economic development?  (Economic Development is a project/program that promotes, publicizes, supports and/or expands economic development in Mukilteo, such as promoting job growth, promoting business attraction, retention, and relocation to Mukilteo.)

Application package: Is the application package complete?  Has the applicant answered all of the questions and supplied all of the necessary supporting documentation?

 

Criteria

Applications that meet the threshold criteria will then be evaluated and scored based on the criteria listed below.  Projects will be funded in their rank order, starting with the highest and working down the list as far as available funding will permit.  The Finance Committee may recommend full, partial or no funding for each project.  Thus, the lowest ranked project could receive full funding while the highest ranked project could receive only a portion of its request.  A maximum of 100 points can be awarded.

  • Cost Effectiveness (20 Points) Does the project propose an efficient, economical use of the City’s funds?
  • Community Support (20 Points) Does the project have broad-based community support and interest?
  • Collaborative Nature (20 Points) What kind and degree of inter-organizational partnership does the project exhibit?
  • Marketing (10 Points) How will the proposed project be marketed and how will that marketing be coordinated with other community marketing?
  • Presentation (10 Points) Does the organization participate fully in the application and presentation process?
  • Clarity (10 Points) Does the presentation clearly show what the project’s purpose is and how it benefits the community?
  • Scale of Project (10 Points) Is the project of such a scale that the applicant can be reasonably expected to complete it by the end of the project year?

 

Funding Agreement

If you are awarded a grant, City staff will notify you.

Two copies of the Funding Agreement  will be sent to each applicant along with the Project Summary Report and the Final Project Report/Request for Funds forms.

This Agreement must be signed and submitted along with all required insurance certificates.  The City will not process an Agreement that does not meet basic insurance requirements.

A fully executed contract will be returned to your organization after signed by the Mayor.

Within 60 days of the end of your project, you will be required to complete and return the Project Summary Report and the Final Budget Report/Request for Funds forms.

 

To view this information in a PDF, please click here.

File: https://mukilteowa.gov/wp-content/uploads/Community-Support-Grants-Guidelines-letter-size-.pdf
Link: https://mukilteowa.gov/communitysupportgrants/community-support-grants-guidelines-letter-size/